| First and foremost, the IRS training manual tells its
auditors that they are examining you, not just your tax return. The auditor wants to
see how you match up with the income reported on your return -- "economic
reality" in IRS-speak. If your business is audited, the IRS will likely investigate
these issues:
- Did you report all of your business sales or receipts? If you "forgot"
to report significant business income -- $10,000 or more -- strongly consider hiring a tax
pro to handle the audit. Remove yourself from the process altogether. If the auditor finds
evidence of large amounts of unreported income, and it looks intentional, he may call in
the IRS criminal investigation team. However, if there is any kind of halfway plausible
explanation ("someone must have forgotten to record September's sales"), then
don't worry about jail. The auditor will probably just assess the additional tax you
should have paid in the first place, plus interest and a 20% penalty.
- Did you write off personal living costs as business expenses? Let's face it,
every small-time operator has claimed a personal expense as a business one. For little
things, such as a few personal long-distance calls on the business telephone line, the IRS
won't get too excited. But if you deducted $2,000 in repairs on your motor home during a
trip to Yellowstone, an auditor may figure this out by looking at your receipts and
disallow it, with penalty added.
- Does your lifestyle square with your reported income? An auditor sizes you up for
dress style, jewelry, car and furnishings in your home or office if given a chance to make
these observations. Someone who looks like a Vegas high roller, with a tax return of a
missionary, will cause any auditor to dig deeper.
- Did you take cash or otherwise divert income into your own pocket without declaring
it? Expect the auditor to suspect skimming if your business handles a lot of cash.
- Did you write off personal auto expenses as business? Personal use of your
business-deducted set of wheels is so common that auditors expect to find it. That doesn't
mean they will accept it, however. Auditors don't believe you use your one-and-only auto
100% for business and never to run to the grocery store or the dentist. If you operate
your car for both business and pleasure and claim a high percentage of business usage,
keep good records (preferably a mileage log).
- Did you claim personal entertainment, meals or vacation costs as business expenses?
Travel and entertainment business expenses are another area where the IRS knows it can
strike gold. Document all travel and entertainment deductions. Taking buddies to the ball
game and calling it business won't fly if you can't explain the business relationship in a
credible fashion.
- If you have employees, are you filing payroll tax returns and making tax deposits?
Employment taxes are a routine part of every audit of a small enterprise.
- And last but not least, if you hire people you call "independent
contractors," are they really employees? The IRS routinely conducts audits of
businesses that hire independent contractors because of the tax savings associated with
hiring contractors instead of employees.
 |